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Client Testimonials

Police in the Fast Lane
Cheshire Constabulary gets faster and more efficient in the back-office.

Police accelerate on purchase-to-pay

Driving efficiency, in both processing and reporting on orders and payments, is an ongoing crusade for nearly all organisations. In the public sector this drive was championed by the Gershon review, which set efficiency improvement targets for every government department.

"Invapay was the perfect solution for everyone. Cheshire Constabulary receives their line item detail, Hertz has improved cash flow and can now service their client better and Visa, Lloyds TSB and Cardnet benefit from greater transaction value."


-Sid Vasili, CEO of Invapay


Paper Mountain

There are many proposed ways to bring automation to the purchase-to-pay process, all with the commendable goal of reducing paper usage, reducing human error and improving reporting. However, it remains a fact that 85% of Europe’s 27 billion invoices are still printed and sent by post (Gartner). Despite organisations' best efforts paper transactions are still the most common format, despite the high risk of attendant errors, inefficiencies and administrative costs.


Calling all Cars

Cheshire Constabulary was receiving a very high volume of paper invoices from Hertz, and so identified this relationship as a priority for efficiency improvement.

At first glance it appeared that the Visa Government Procurement Card (GPC) would enable the changes they needed. However Hertz is not a Visa GPC Level 2 or 3 capable vendor – meaning the necessary line item detail for orders and payments wouldn't be available to Cheshire Constabulary under that programme.


 

Enriching the Data

After careful evaluation, the decision was made by Cheshire Constabulary to use Invapay. Invapay's solution met all of their key needs, including: 

  • Taking Level 3 line item data from Hertz's booking portal
  • Acting as a 'payment intermediary' – using Invapay's lodge card to process payments, and pass on funds to Hertz from Lloyds Cardnet
  • Providing reconciled Level 3 line item and payment data to Cheshire Constabulary


The Process


With Invapay as a Partner:

Hertz now delivers Level 3 Line Item Detail to Cheshire Constabulary where previously only Level 1 capability was possible under the Visa GPC.

  • Payment delivery within five days means Hertz experiences improved cash flow
  • Receivables cost as Days Sales Outstanding, Cash Conversion Cycles have been reduced, together with Return on Equity improvements
  • The need to print and post invoices has been removed